Guides
Set up your signature, anywhere.
Clear, step-by-step guides for adding an email signature in Gmail, Outlook, Apple Mail and on iPhone, plus what makes a signature look professional. Each one pairs with the free generator.
How to Add a Banner or Disclaimer to an Email Signature
Add a promo banner or a legal disclaimer without overwhelming the signature, and keep both light and tasteful.
Read guideShould an Email Signature Be HTML or an Image?
Why an HTML signature with a hosted image beats a single image signature, and the cases where image-only fails.
Read guideWhy Is My Email Signature Image Not Showing?
The handful of reasons a signature image breaks, and the fix for each so your photo or logo loads for recipients.
Read guideEmail Signature Size and Dimensions Guide
Sensible widths for a signature, the right dimensions for a photo or logo, and file sizes that load fast and look sharp.
Read guideHow to Add an Email Signature in HubSpot
Where HubSpot keeps your personal signature, how to paste a formatted one, and how it behaves in sequences.
Read guideHow to Add an Email Signature in Salesforce and Outreach
Where to set your signature in Salesforce and Outreach, how to keep the image hosted, and how to avoid doubling up.
Read guideHow to Add an Email Signature in Thunderbird
Two ways to set an HTML signature in Thunderbird, paste it in account settings or attach a file, and keep images live.
Read guideHow to Add an Email Signature in Yahoo Mail
Where Yahoo Mail keeps the signature setting, how to paste a formatted one, and what to expect on the app.
Read guideHow to Add an Email Signature on Android
Set a signature in the Gmail and Outlook apps on Android, and the trick for a formatted one rather than plain text.
Read guideHow to Add an Email Signature in Apple Mail (Mac)
Open Signatures in Apple Mail's settings, paste your formatted signature, and assign it to the right account.
Read guideHow to Add an Email Signature in Gmail
Where Gmail's signature setting lives, how to paste a formatted signature, and how to fix images that won't show.
Read guideHow to Add an Email Signature in Outlook (Desktop)
Find the Signatures dialog in the Outlook desktop app, paste your formatted signature, and set it as the default.
Read guideHow to Add a Signature in Outlook on the Web
Open Outlook's web compose settings, paste your formatted signature, and switch it on for new messages and replies.
Read guideHow to Add an Email Signature on iPhone
Set the iPhone Mail signature, plus a workaround for keeping a formatted signature with images and links.
Read guideHTML Email Signature Tips That Actually Work
Why tables beat modern CSS, how to host images, and how to test an HTML signature across the major email clients.
Read guideWhat Makes a Good Email Signature
What to include, what to cut, and how to keep an email signature professional rather than cluttered.
Read guideSkip the reading, make your signature
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